Terms of Participation and Code of Conduct

For initial group meetings that involve data presentation, we suggest presenting data that you would feel comfortable presenting at an international conference. The hope is that these group meetings will lead to longer term partnerships and these should be managed in the same way that you manage your existing research collaborations. Group meetings arranged through the Open Lab Initiative will not be covered by any formal confidentiality agreements. A code of conduct is, however, provided below.

The following Terms of Participation and Code of Conduct applies to the Open Lab Initiative. By opting to participate in the Open Lab Initiative, researchers agree to the following:

  1. Researcher responsibility: Researchers should be aware of their organisation's policies and procedures on good practice in research and ensure that their research complies with these policies and procedures, and seek guidance from their organisation when necessary.

  2. Research integrity: Researchers and participants within the Open Lab Initiative agree to carry out their research studies in accordance with the UK Policy Framework for Health and Social Care Research as well as to respect the work and data presented by all parties.

  3. Data protection: Researchers agree to comply with any applicable laws and regulations governing the use, handling, storage or disposal of any personal data supplied through the Open Lab Initiative; in particular that safeguards required under Article 89(1) of GDPR, and relevant conditions under the Data Protection Act 2018, are satisfied.

  4. Conflict of interest: Researchers should disclose any perceived or actual conflict of interest to their institutions. Researchers should work with their institutions to establish a management plan for any such conflicts of interest.

  5. Ethical approval: Researchers will ensure that any research project discussed and derived from the Open Lab Initiative which involves human participants, human material or personal data will obtain all applicable ethical and regulatory approvals and consents in the UK and in any other country where the research project is conducted.

  6. Insurance and indemnity: Researchers should ensure that their institutions have the adequate insurance to cover any proposed research project that may arise through this Initiative.

  7. Publications: Researchers agree that the results of any collaborative project discussed or arising from collaborations through the Open Lab Initiative will be published in accordance with standard academic, scientific practice and that decisions on authorship should be established with all members of the research project team.

  8. Research agreements: Researchers should ensure that any applicable research agreements for future collaborative projects arising from the Open Lab Initiative will include terms governing the ownership of any intellectual property rights arising from the collaborative project(s).

  9. Confidentiality: Researchers are responsible for putting in place confidentiality agreements where appropriate to protect confidential information disclosed during or as a result of their participation in the Open Lab Initiative. Information submitted to the University of Cambridge in the Open Lab Initiative online webforms or otherwise as part of researchers' applications to join the Open Lab Initiative will be treated as non-confidential.

  10. Limitation of liability: To the fullest extent permitted by law, in no event shall the University of Cambridge be liable for any loss, claim, damage or liability, of whatsoever kind or nature (whether in contract, tort (including negligence), breach of statutory duty or otherwise), arising out of or in connection with any introductions made or any collaboration established under, as a result of, or otherwise in connection with, the Open Lab Initiative. For the avoidance of doubt, this clause is intended only to protect the University of Cambridge in its capacity as organiser/administrator of the Open Lab Initiative and does not affect the University of Cambridge's liability as a participant in collaborative research.