The Matching Process

Research groups from across the CRUK Centres Network, and other CRUK-funded laboratories, can sign up to join the Open Lab Initiative using our online webform. Cross-laboratory special interest groups are also welcome to join the Initiative.

The webform should ideally be completed by Principal Investigators, but Laboratory Managers and senior postdoctoral researchers, or staff in similar positions, may sign up a research group on behalf of the Principal Investigator if their consent to join the Initiative has been given.

When signing up you will have the opportunity to select from the different types of matches outlined in the table below. Please note that by selecting a particular match type you are committing to participate in the indicated number of meetings; you cannot reject a match. Once you have completed your initial commitment of meetings you will be offered the opportunity to return to the matching pool for additional matches or to change your chosen match type.

Match type Description Initial commitment
Curated match for a joint group meeting * We will use the information that you provide to match you with another research group for a joint group meeting. 1 group meeting
Curated match for a joint journal club * We will use the information that you provide to match you with another research group for a joint journal club. 1 journal club
Wild card match * We will match you at random to another research group for a joint group meeting. 1 group meeting
Open Register match You will be listed anonymously in our Open Register. Members of the Open Lab Initiative who have opted for this type of match can browse the Open Register to select their own matches for joint group meetings. 2 group meetings: 1) you select a group from the Open Register; 2) another group selects you from the Open Register

*During the pilot phase of the Open Lab Initiative, you will only be able to select one of these three types of match at a time. Open Register matches are processed separately.

 

Curated match for a joint group meeting

  1. If you select this type of match you will be asked to provide details of your research group's interests and expertise (150 words max), and some information on who your ideal match would be (150 words max). Please use simple terminology and avoid scientific abbreviations where possible.
  2. We will use this information and our proprietary matching algorithms to match you with another research group for a joint group meeting. The matching process will take up to 5 working days.
  3. You will then receive an introductory email from openlab@crukcambridgecentre.org.uk to put your research groups in contact with one another.
  4. Your research groups should arrange a mutually convenient time, online platform and structure for your joint group meeting. We recommend that you make your first contact with each other within 3 working days. We also ask that you cc openlab@crukcambridgecentre.org.uk into your correspondence so that we can track the progress of the Initiative.
  5. Following your joint group meeting, both research groups will be sent a feedback questionnaire to assess the impact of the Initiative. You will also be offered the opportunity to return to the matching pool for additional joint group meetings or to change your chosen match type.
  6. A further feedback questionnaire will be sent after approximately 6 months to identify any new collaborations formed as a result of participation in the Open Lab Initiative.

 

Curated match for a joint journal club

  1. If you select this type of match you will be asked for the URL/DOI of the publication that you wish to present at a joint journal club. You can present any publication of your choice, but we recommend that you present one of your own.
  2. We will use the information that you provide in the webform and our proprietary matching algorithms to match you with another research group for a joint journal club. The matching process will take up to 5 working days.
  3. You will then receive an introductory email from openlab@crukcambridgecentre.org.uk to put your research groups in contact with one another.
  4. Your research groups should arrange a mutually convenient time and online platform for your joint journal club. We recommend that you make your first contact with each other within 3 working days. We also ask that you cc openlab@crukcambridgecentre.org.uk into your correspondence so that we can track the progress of the Initiative.
  5. At the joint journal club, both research groups should present their chosen paper. We recommend the following structure:
    • Research group 1 presents: 20 minutes
    • Questions on paper 1: 10 minutes
    • Research group 2 presents: 20 minutes
    • Questions on paper 2: 10 minutes
  6. Following your joint journal club, both research groups will be sent a feedback questionnaire to assess the impact of the Initiative. You will also be offered the opportunity to return to the matching pool for additional joint journal clubs or to change your chosen match type.
  7. A further feedback questionnaire will be sent after approximately 6 months to identify any new collaborations formed as a result of participation in the Open Lab Initiative.

 

Wild card match

  1. If you select this type of match we will match you at random to another wild card research group for a joint group meeting. The matching process will take up to 5 working days.
  2. You will then receive an introductory email from openlab@crukcambridgecentre.org.uk to put your research groups in contact with one another.
  3. Your research groups should arrange a mutually convenient time, online platform and structure for your joint group meeting. We recommend that you make your first contact with each other within 3 working days. We also ask that you cc openlab@crukcambridgecentre.org.uk into your correspondence so that we can track the progress of the Initiative.
  4. Following your joint group meeting, both research groups will be sent a feedback questionnaire to assess the impact of the Initiative. You will also be offered the opportunity to return to the wild card matching pool for additional joint group meetings or to change your chosen match type.
  5. A further feedback questionnaire will be sent after approximately 6 months to identify any new collaborations formed as a result of participation in the Open Lab Initiative.

 

Open Register match

  1. If you select this type of match you will be asked to provide a short biography of your research group's work (150 words max) and brief details of what you are looking for (150 words max). As the Open Register is an anonymous resource, we ask that you do not mention your research group, your researchers or your affiliation (institution, department, organisation etc.) by name. Please also use simple terminology and avoid scientific abbreviations where possible.
  2. You will also have the opportunity to upload a graphical representation of your research group's work. If you choose to do so, please ensure that this does not mention by name, or contain any photographs or images of, your research group, your researchers or your affiliation (institution, department, organisation etc.). Allowed file types: .jpg, .jpeg, .png, .pdf. Files must be less than 10MB.
  3. Within 5 working days of you submitting the online webform you will be assigned a register number and the above information will be listed anonymously in our Open Register.
  4. Members of the Initiative who have opted for this type of match should browse the Open Register to select their own match for a joint group meeting. To make a selection, please contact us to let us know the register number of your choice.
  5. Within 5 working days you will then receive an introductory email from openlab@crukcambridgecentre.org.uk to put your research groups in contact with one another.
  6. Your research groups should arrange a mutually convenient time, online platform and structure for your joint group meeting. We recommend that you make your first contact with each other within 3 working days. We also ask that you cc openlab@crukcambridgecentre.org.uk into your correspondence so that we can track the progress of the Initiative.
  7. Following your joint group meeting, both research groups will be sent a feedback questionnaire to assess the impact of the Initiative. You will also be offered the opportunity to be re-listed in the Open Register for additional joint group meetings or to change your chosen match type.
  8. A further feedback questionnaire will be sent after approximately 6 months to identify any new collaborations formed as a result of participation in the Open Lab Initiative.

 

Leaving the Initiative

To leave the Open Lab Initiative, or to be removed from the Open Register, please contact us.

Please note that it may take up to 5 working days to remove your details from the Open Register, if applicable.